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Change Management Process: 8 Key Activities

Change Management Process: 8 Key Activities

The change control process is a fundamental part of project management that shouldn’t be overlooked. This is because modifications could occur during any section of a project life cycle. After they occur, they have to be managed appropriately to make sure that the project’s success is not threatened. Modifications are beneficial for a project because they assist to streamline the project and align it with the strategic goals of an organization. Assessment should take place earlier than any important selections are made concerning the approval or rejection of a change. If this part is ignored, the organization is at risk because pointless modifications might bring losses to the entire project when it comes to wasting resources, time wastage, and losing money.

Therefore, the change management process is intended to track changes made within the project lifecycle and ought to be thoroughly defined and analyzed. Additionally, the process ensures that only the significant adjustments go through the approval and implementation process. The process also helps to avoid any undesirable protocols that may wreck the project such as misusing resources that may lead to disruption of the project.

The principle intention of the change control process is to shield any pointless changes and all of the necessary ones are recorded and don’t disrupt the project in any way, it ought to make sure that resources are used adequately. Under are the targets of the change control process:

To avoid any disruption caused by adjustments that can not be managed
To allow enough planning in order that changes are carried out effectively
To ensure that all modifications made are documented and communicated.
To make certain the project stays within its scope and never mismanaged
To determine the principle reasons for the change and put a price on it
To establish the doable risks which will occur because of the adjustments
To keep away from negative effects caused by the adjustments
To make certain that pointless modifications don’t reach the implementation and approval stage
To make sure that each one modifications made are reviewed and analyzed
The change management board, project team, and project manager have to determine the boundaries of the change management process. The scope is important because these are the main stakeholders that actively participate in the change control process. Thus, the change control process covers the following:

Assessing the changes made
Documenting the changes made
Reviewing and approval of the analysis report
Documenting and recording the work completed and its success
Assignment of change to a change owner
Implementation of the approved change request
Identification of proposed adjustments
Change analysis and impact assessment

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